Matsuda Sangyo Group (“we” or “us”) recognizes that personal data is an important asset, acknowledges that the appropriate handling of personal data is an important responsibility of us and declare that we are committed to protecting the personal data based on the following policy (“Policy”).
We ask you to check "Matsuda Sangyo Privacy Policy for EEA and UK Residents", if they apply General Data Protection Regulation (hereinafter referred to as GDPR) established by the European Union and/or the Data Protection Act 2018, which incorporates the GDPR as the UK GDPR.
We will comply with applicable laws, regulations, and rules in relation to personal data protection and we will handle your personal data appropriately in accordance with such laws.
We will specify the purpose of use when acquiring personal data, and we will acquire personal data lawfully and legitimately.
We will appropriately manage and use your personal data to the extent necessary to achieve the purposes of use specified separately.
Further, we will not use your personal data in a manner that may facilitate or induce unlawful or improper activities.
We may jointly use your personal data acquired by group companies.
We will not provide or disclose your personal data to third parties without your prior consent, unless otherwise required by law. Where it is expected that third parties will acquire your personal data from the information disclosure by us, we will provide such information in accordance with the laws and regulations after necessary check.
In order to ensure the accuracy of personal data and to prevent unauthorized access to personal data, and the loss, alteration, leakage, etc.of personal data, we will establish rules for the protection of personal data, appoint a person responsible for managing personal data, and implement appropriate safety management measures such as employee training.
Where we outsource the processing of personal data to third parties to the extent necessary to achieve the purpose of use, we will limit such outsourcing to third parties that appropriately manage the personal data, and we will appropriately supervise such third parties.
Upon your request, we will inform you of the purpose of use of your personal data, disclose, correct, or suspend the use of your personal data, or disclose the records of provision of your personal data to third parties in accordance with prescribed procedures, after we verify that you are the owner of the personal data.
For any inquiries, opinions, consultations, complaints, etc. in relation to the handling of our personal data, please contact at Consultation Desk of Personal Data.
We will revise this Policy as necessary. Revisions to this Policy will be published on our website.
The Matsuda Sangyo Group comprises affiliated companies including the following subsidiaries established in Japan.
- MATSUDA SANGYO Co., Ltd.
- MATSUDA RYUTSU Co., Ltd.
- JAPAN MEDICAL TECHNOLOGY Co., Ltd.
- HOKKAIDO AOKI KAGAKU Co., Ltd.
- Z.E.R.O. JAPAN Co., Ltd.
- Gulf Foods Co., Ltd.
4-1-9 Tsukiji, Chuo-ku, Tokyo 〒104-0045
President, Ryuji Omoya - MATSUDA ECOLOGY Co., Ltd.
1-26-2 Nishishinjuku, Shinjuku-ku, Tokyo 〒163-0558
President, Hayato Nozaki
1.Intended Use of Personal Data
We will appropriately process your Personal Data to the following purposes:
(1)Personal Data about customers and business partners
- To propose products, merchandise, and services, and to provide other information and consultation;
- To sale and provide products, merchandise, and services;
- To research and develop of new products, merchandise and services;
- To aggregate and analyze of questionnaires;
- To negotiate, communicate, receive and place orders, settle accounts, or any perform other processes related to dealing;
- To delivery and receipt of goods and services related to dealing; and
- To respond to inquiries, consultations, complaints, etc. to us and to records.
(2)Personal Data about Stockholder
- To exercise rights and perform obligations under the corporation law;
- To make records and manage stockholder data in accordance with laws and regulations; and
- To send company information, etc. and contact.
(3)Personal Data about applicants
- To provide our recruitment information and contact you;
- To consider your acceptance or rejection;
- To provide information on joining procedures after getting a job offer and to contact you; and
- For reference in future recruitment activities.
(4)Personal Data (including Specific Personal Information) about our employees and their families
- To exercise rights and fulfil obligations under laws and regulations of labor-related such as salaries, attendance management, welfare programs, etc., tax-related, and social welfare-related;
- To provide welfare services, introduce various group insurances, and related procedures;
- To contact and provide information to labor unions, health insurance associations, and employee stock ownership associations; and
- To contact you in an emergency.
(5)Cookie information obtained from our website
We record and analyze information of your action history and usage environment on our website, and use it for the following purposes.
Handling of personal data on our website
- To propose products, merchandise, and services, and to provide other information and consultation;
- To research and develop of new products, merchandise and services;
- For making analysis; and
- To improve the functionality and convenience of our website.
2.Jointly Use of Personal Data
We may jointly use your personal data we acquired as follows.
(1)Types of personal data to be jointly used
Company name, department, title, name, address, telephone number, facsimile number, e-mail address, date of birth, transaction history
(2)Scope of joint users
Matsuda Sangyo Co., Ltd. and its subsidiaries listed in its annual securities report
(3)Intended use by jointly users
Intended use of personal data that are the same as those in 1. above.
(4)Name, address and representative of the company responsible for the management of jointly used personal data
MATSUDA SANGYO Co., Ltd.
Shinjuku Nomura Building 6th Fl., 1-26-2,
Nishishinjuku, Shinjuku-ku, Tokyo, 163-0558
President, Yosihiaki Matsuda
※Inquiries about Jointly Use are received at the Personal Information Consultation Desk above.
3.Handling of Pseudonymously Processed Information
When we create Pseudonymously Processed Information, we will appropriately process them, and implement sufficient security management measures to prevent leakage of deleted data and information related to method of pseudonymization in accordance with the laws and regulations. In addition, we will not collate the Pseudonymously Processed Information with other data in order to identify the owner of the personal data on which pseudonymously processing is based.
4.Handling of Anonymously Processed Information
When we create Anonymously Processed Information, we will publish the types of information included in the created Anonymously Processed Information, appropriately process them, and implement sufficient security management measures to prevent leakage of deleted data and information related to method of anonymization in accordance with the laws and regulations. In addition, we will not any act to identify the owner of the personal data on which anonymously processing is based.
- Acquisition of access history
Our website uses programs provided by third parties such as advertisement distribution businesses, and uses cookies to automatically store access history, IP addresses, search keywords, browsing time, type of browser used, etc. of customers and business partners on specific pages. The collected information does not contain any information that can identify an individual. Also, you can disable the cookie function by changing the settings of your browser.
※A cookie is a file that is temporarily stored in the browser of the site visitor in order for the website server to identify the browser of the site visitor. Cookies are saved in the browser of the site visitor, so that the browsing information from the browser of the site visitor can be recorded on the website server.
- Use of third-party tools
-
BowNow
Privacy Policy:
-
Google Analytics
Google Analytics Terms of Service:
https://marketingplatform.google.com/about/analytics/terms/us/
Google Analytics Policy:
https://support.google.com/analytics/answer/4597324?hl=en
Google Privacy Policy:
https://policies.google.com/privacy?hl=en-US
-
Google Search Console
Google Privacy Policy:
-
- Handling of cookies on other sites
We are not responsible for the handling of cookies, etc. on other linked sites posted on our website, therefore please check each site.
When we receive a request for notification of intended use of personal data, disclosure, correction and/or addition, deletion and/or cessation of use, and ceasing disclosure to third parties of the personal data we hold and disclosure the record of disclosure to third parties from the owner of the personal data or his/her agent, we will respond to the requests as follows.
- Request for disclosure
(1)Please post the following request matter to the postal address shown below.
●Purpose of the Request
・Access Request (notification of intended use of personal data, disclosure your personal data and/or disclosure the record of disclosure to third parties)
・Correction Request(correction, addition, deletion and cessation of use)
●Contact Address
postal address, name, telephone number
(2)We will send the prescribed application form and manual to the designated address. Please return the completed application form and required documents according to the instructions of manual. We will accept your request after review the request and the documents.
Nevertheless, we will charge a fee for each request.
- Postal address for requests for disclosure
Consultation Desk of Personal Data, MATSUDA SANGYO Co., Ltd.
Shinjuku Nomura Building 6th Fl., 1-26-2,
Nishishinjuku, Shinjuku-ku, Tokyo, 163-0558
Last updated on 1 September 2024
Matsuda Sangyo Co., Ltd. acknowledges the importance of personal data and other information pertaining to the privacy of our business partners, officers, employees (including job seekers and our employees’ family members), etc. and website visitors located in the European Economic Area (the “EEA”) and the UK (collectively referred to as the “Business Partners, etc.”, “you” or “your”). We will therefore process your personal data pursuant to this “Privacy Policy for EEA and UK Residents” (this “Policy”) in accordance with the EU and UK General Data Protection Regulation (respectively referred to as “EU GDPR” or “UK GDPR” and collectively referred to as “GDPR”).
Please note that this Policy only applies to our processing of personal data regarding the Business Partners, Etc. located in the EEA and the UK.
Matsuda Sangyo Group (“we” or “our”) includes Matsuda Sangyo Co., Ltd. in Japan and our overseas branch and subsidiaries. For more details regarding our overseas branch and subsidiaries, please refer to https://www.matsuda-sangyo.co.jp/en/company/overseas-base.html
1. Types of Personal Data We Process
The types of your personal data we collect and process shall be as follows:
Data Subjects |
Specific Types of Data |
Business Partners |
|
Officers, Employees etc. |
|
Website Visitor |
|
2. Purposes and Legal Bases for Processing
The purposes of processing that we assume and the legal bases for the processing shall be as follows:
Categories of Personal Data |
Purposes |
Legal Bases |
Personal Data of our Business Partners |
To collect information required for services and under agreements, greetings, correspondence and announcements |
Necessary for the performance of a contract or to take steps at the request of the data subject prior to entering into a contract Necessary for our legitimate interests (to conduct our business) |
To fulfill obligations and exercise rights pertaining to transactions |
Necessary for the performance of a contract or to take steps at the request of the data subject prior to entering into a contract |
|
To make announcements concerning products, services or events |
Necessary for our legitimate interests (to conduct our marketing activities) |
|
To send products, samples, documents or information |
Necessary for our legitimate interests (to conduct our business) |
|
To perform services pertaining to sales, delivery billing, payment, etc., of products or services |
Necessary for the performance of a contract or to take steps at the request of the data subject prior to entering into a contract |
|
To implement and correspond regarding plant visits, taste-testing parties or events |
Necessary for our legitimate interests (to conduct our business) |
|
To respond to business partners who make inquiries or comments in regard to products, advertisements or others (including sharing information and dealing with inquiries, etc., with the body designated by the business partners or found appropriate by ourselves , depending on the details of various inquiries made by the customers) |
Necessary for our legitimate interests (to conduct our business) |
|
Personal Data of Officers, Employees, etc. |
To perform screening for recruitment of and administrative procedures for the people who have applied for recruitment or internships |
Necessary for the performance of a contract or to take steps at the request of the data subject prior to entering into a contract Necessary for our legitimate interests (to conduct our recruiting activities) |
To perform labor and employment management of employees and other procedures required by ourselves for its business |
Necessary for the performance of a contract or to take steps at the request of the data subject prior to entering into a contract Necessary for our legitimate interests (to conduct our recruiting activities) |
|
To provide information and send items for distribution to the family members of employees |
Necessary for our legitimate interests (to operate labor and employment management) |
|
To correspond with, provide information to and send items for distribution to retired employees |
Necessary for our legitimate interests (to operate labor and employment management) |
|
To respond to the officers, employees, etc., who made inquiries or comments (including sharing information of and dealing with inquiries, etc., with the body designated by the officers, employees, etc., or found appropriate by ourselves, depending on the details of various inquiries made by the officers, employees, etc.,) |
Necessary for our legitimate interests (to conduct our business) |
|
To generate responses equivalent to the item in the previous purpose with respect to applicants for recruitment or internships |
Necessary for our legitimate interests (to conduct our business) |
Sometimes we indicate that we process your personal data based on the legal ground “legitimate interest”. Legitimate interest means that a balance of interests is performed between the interests: the interests that are served by the processing on one hand and your privacy interests on the other hand, and that the interests in favor of the processing prevail. The related legitimate interests are included above per processing activity.
We do not conduct any decision-making based solely on automated processing, including profiling, that produces any legal or similar material effects on you.
3. Sources of Personal Data
We will collect your personal data in the following ways:
- Information that you provide to us:
This includes information about you that is provided by you when filling in forms or when you are communicating with us, whether face-to-face, by phone, by E-mail or otherwise;
- Information that we collect or generate about you:
This includes data from and about you through automated technologies or interactions. As you interact with our website, we will automatically collect technical data about your equipment as well as your browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. Please see “Provision of Personal Data on Our Website” on our Personal Information Protection Policy for further details; and
- Information we obtain from other sources:
This includes data provided to us by our affiliates and subsidiaries, third-party service providers, agencies or other publicly available sources where applicable.
Please note that any personal data that is mandatory to provide is indicated in the relevant forms that you complete. In cases where the provision of personal data is mandatory, we are not able to provide our products and/or services to you if the relevant information is not provided.
4. Processing Security Measures
We take the following measures in compliance with the laws and regulations of the EEA and the UK related to personal data protection, other standards, guidelines, the Matsuda Sangyo’s “Privacy Information Protection Policy,” etc., to promote security control of personal data in order to prevent leaks, loss or damage of personal data or any other situation potentially causing damage to the security of personal data.
- Institutional Security Control Measures
Establishing an institutional system for personal data protection, such as appointing a person responsible for the controlof personal data;
Establishing regulations on the protection of personal data, etc., and operations pursuant to the regulations;
Establishing a system for reporting to the person in charge when the fact or sign of violation of laws or handling rules is detected; and Conducting periodic self-inspections of the status of personal data handling, as well as audits by other departments and outside parties, etc.
- Human Security Control Measures
Widely disseminating the control system and processing method, including methods for keeping personal data among our officers, employees (including temporary employees and dispatched workers) and other people concerned, causing them to carry out said methods providing regular training for employees, etc.
- Physical Security Control Measures
Implementing measures to prevent unauthorized persons from accessing any personal data in the personal data processing area; and Preparing physical protection such as equipment, devices, etc.
- Technological Security Control Measures
Performing access control to the system for the processing of personal data;
Supervising the system etc. for the processing of personal data; and
Implementing mechanisms to protect information systems that handle personal data from unauthorized external access or unauthorized software, etc.
- Understanding Outside Circumstances
Taking security control measures while understanding the personal data protection systems in countries where the personal data is stored.
- Other
Ensuring security control of personal data while fully considering the management capabilities of the contractors of the given service to process personal data, concluding agreements pertaining to personal data and exercising supervision over the contractors.
5. Sharing and Disclosure of Personal Data
We share and disclose your personal data to the following third parties in accordance with the GDPR for the purposes of processing described in “2. Purposes and Legal Bases for Processing” above:
- Companies in Matsuda Sangyo Group and their employees.
- Service providers, including IT infrastructure service providers, customer relationship management service providers, website hosting and security service providers and payment service providers.
- Business Partners, including ad serving and analytics service companies.
- In the event that we sell any business assets, we may disclose personal data to a potential buyer.
- Police and competent government authorities when it is necessary to comply with legal obligations, including where an obligation arises as a result of a voluntary act.
- Third parties when it is necessary for some other justifiable reasons that are permitted by applicable laws and regulations.
6. International Transfer
We will transfer your personal data in some cases to the third countries and region outside the EEA and UK area where we are located.
The third countries Matsuda Sangyo Group are located can be found at the website
(URL: https://www.matsudasangyo.co.jp/en/company/overseasbase.html).
When we transfer personal data to countries that are not deemed by the EU and/or the UK to provide an adequate level of data protection (Article 45(1) of the GDPR), we will implement appropriate safeguards by executing with the transferee the European Commission’s Standard Contractual Clauses (EU SCC) for the EU (Article 46(2)(c) of the EU GDPR), the International Data Transfer Agreement (IDTA) or the International Data Transfer Addendum to the EU SCC (Addendum) for the UK (Article 46(2)(d) of the UK GDPR). If you wish to receive a documentation related to these safeguards, please inquire via the contact information provided in “10. Contact”.
7. Retention Period
We will retain your personal data for as long as necessary to fulfill the purposes described in “2. Purposes and Legal Bases for Processing” for obtaining and processing your personal data.
Specific retention periods are decided based on the following considerations
- the purpose for obtaining and processing the personal data; the nature of the personal date; and
- the necessity of retaining the personal data for legal obligation or contractual relationship.
8. Your Rights
You have the following rights regarding personal data obtained and processed by us:
- Access to Personal Data:
You have the right to obtain from us confirmation as to whether we are processing personal data concerning you, and, if so, then access to the personal data and certain related information (Article 15 of the GDPR).
- Rectification or Erasure of Personal Data:
You have the right to have us rectify inaccurate personal data concerning you without undue delay and the right to have us complete any incomplete personal data. Also, if certain conditions are satisfied, you will have the right to have us delete personal data concerning you without undue delay (Article 16 and 17 of the GDPR).
- Restriction on Processing of Personal Data:
If certain conditions are satisfied, you will have the right to have us restrict processing of personal data concerning you (Article 18 of the GDPR).
- Data Portability of Personal Data:
If certain conditions are satisfied, you will have the right to receive personal data concerning you in a structured, commonly used, and machine-readable format and the right to transfer those data to another controller without hindrance from us (Article 20 of the GDPR).
- Objection to Processing of Personal Data:
If certain conditions are satisfied, you will have the right to object to processing of personal data concerning you (Article 21 of the GDPR).
- Not to be subjected to Automated Decision-making:
If certain conditions are satisfied, you will have the right not to be subject to decision-making based solely on automated processing, including profiling, that produces any legal or similar material effect on you (Article 22 of the GDPR).
Wherever we rely on your consent to process your personal data, you have the right to withdraw that consent at any time. Such withdrawal does not affect the lawfulness of any processing performed pursuant to the consent given prior to the withdrawal. To exercise any of these rights, please contact us via the contact information provided in “10. Contact”.
Furthermore, you also have the right to lodge a complaint with a supervisory authority in the member state of the EEA or the UK where you have a habitual residence or a place of work or where the alleged infringement of the applicable data protection laws took place.
9. Cookies and Similar Technologies
Cookies are small amount of information that’s downloaded to your computer or device when you visit websites. We use cookies which are a mechanism to collect, record and manage the information of users when they visit websites, in order to enhance your convenience on the websites operated by us. If you prefer, you can usually set your browser to remove or reject cookies. However, you are advised to understand in advance that, if your computer is set to block cookies, some of the various services provided may be unable to be used.
Moreover, we will use an information collection module provided by a third party for the purposes of analyzing your visits and other activities on the websites operated by us, including delivering advertisements and measuring their effectiveness. Accordingly, we will transmit your information obtained along with the use of the said information collection module to the third party which provides the same.
The cookies and similar technologies we use on our website shall be as follows:
Cookies/ Similar technologies |
Provider |
Purpose/Function |
Type |
Duration |
bownow_act |
Cloud CIRCUS |
Used to centrally manage various information such as inquiries from potential customers. |
Analytical Cookies |
1 hour |
bownow_aid |
1 hour |
|||
bownow_cid |
1 year 1 month 4 days |
|||
bownow_mbid |
1 hour |
|||
bownow_sts |
1 year 1 month 4 days |
|||
bownow_tgs |
1 year 1 month 4 days |
|||
bownow_tid |
1 year 1 month 4 days |
|||
_ga |
|
Used to distinguish users and to improve the website. |
Analytical Cookies |
1 year 1 month 4 days |
_gid |
1 day |
|||
_ga_* |
1 year 1 month 4 days |
|||
_gat_UA-* |
1 minute |
|||
_clck |
Microsoft |
Used to improve our website (analyzing behavioral history of website visitor) |
1 year |
|
_clsk |
1 day |
|||
CLID |
1 year |
10. Contact
For questions or inquiries regarding this Policy such as security control measures, please contact the Inquiry Counter of the company of
Matsuda Sangyo Group to which you provided personal data. The contact details of Matsuda Sangyo Co., Ltd. are as follows.
Data Controller
Matsuda Sangyo Co., Ltd.
Shinjuku Nomura Building 6th Fl., 1-26-2,
Nishishinjuku, Shinjuku-ku, Tokyo 163-0558, Japan
Tel: +81-3-5381-0001
Contact us at:https://www.matsuda-sangyo.co.jp/en/contact/contact6.html
11. Amendment to this Policy
We reserve the right to change this Policy from time to time by updating our website respectively. We will contact you through this website, and where appropriate by email if we make any substantive or material amendments.